10 Best Project Management Tools in 2023

As effective project management is crucial for achieving organizational goals, project managers often rely on project management tools to reduce risks, ensure success, and increase productivity.

However, with the advent of the AI era in 2023, project managers must carefully evaluate the integration and user-friendliness of AI in their chosen project management software.

When choosing a project management tool, project managers should consider the different capabilities and focuses of each tool, as the right tool can make planning, executing, and monitoring project progress a breeze.

Nevertheless, each project management tool has its own focus. If you are confused about which project management tool in 2023 is better for you, here is a three-step guide to help you decide.

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3 Steps to clarify which project management tool you need in 2023

Step 1: Define Your Project Management Needs

The first step is to define your project management needs by identifying which problems need to be solved. This involves prioritizing the issues based on their urgency and importance.

Generally, a project management tool can help project managers manage tasks, timelines, resources, and budgets more effectively. It can also facilitate communication and collaboration among team members and stakeholders, track project progress, and provide insights and analytics to help project managers make data-driven decisions.

Artificial intelligence (such as ChatGPT) cannot be ignored. AI can help project managers automate repetitive tasks, analyze data more efficiently, and improve decision-making. Are you in need of an AI-powered project management tool? Consider that.

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Step 2: Product research

The second step is product research, where you should gather recommendations from your colleagues, talk to other project managers in your industry, and check out industry or software review websites (, G2. etc).

The final round will include 3-5 tools after you finish your initial research. Based on flexibility and scalability, here are 10 of the best project management tools in 2023 for you to consider.

1. APITable – the best project management tool in 2023

What sets APITable apart from other project management tools is its user-friendly interface and intuitive design. You’ll be able to get started in just one second, without any complicated setup or training required. And once you’re up and running, you’ll find that APITable is the coolest project management tool you’ve ever used, making work organization a breeze.

APITable is an incredibly simple and powerful work management tool that makes onboarding a breeze. With APITable, you can easily manage your projects and tasks, streamline your workflow, and stay on top of your deadlines.

APITable has taken a proactive step in integrating AI by partnering with ChatGPT, a leading AI language model. This integration utilizes AI to help users generate data more efficiently, create a personalized AI warehouse, and improve their entire workflow.

Whether you’re a solo entrepreneur, a small business owner, or part of a large team, APITable can help you stay on top of your workload and achieve your goals. Try it out today and see how APITable can transform the way you work.

Key Features of APITable:

  • Multiple project views: Gantt, Kanban, Calendar, Grid, Gallery, Form, Architecture
  • ChatGPT integration for smarter projects
  • Tailor project goals, steps, and progress states
  • Set due dates, auto-notifications (email, Slack, API)
  • Add comments, attachments, members, emails to records
  • Seamless API access; 5,000+ tool integrations (Zapier), including Slack, Gmail, Zoom, Salesforce, etc.
  • Unlimited cross-table connections
  • Real-time analytics with BI dashboard
  • Customizable automation and widgets
  • Assign team member roles
  • Duplicate/share projects easily
  • Pre-built & custom project templates
  • Collaborate in real-time
  • Cloud & Free Open Source editions
  • User-friendly, visually appealing Database-Spreadsheet UI

Check out the full features of here, or explore the open-source and free edition.

APITable's Gantt View


This emerging project management tool is not only as powerful as well-known project management tools currently available on the market, but also, with its irresistible price, it is undoubtedly the best recommendation for 2023.

Learn more about APITable’s pricing.

2. Airtable

Airtable is a highly customizable project management tool that combines the features of spreadsheets and databases., one of the best project management tool in 2023

Key Features of Airtable:

It offers various views such as kanban, gallery, list, and calendar, and automations that allow notifications and task creation. It has over 50 pre-built apps that can help automate workflows.


Airtable has a free plan and paid plans starting at $10/user/month, with advanced features such as custom branded forms and domain-restricted sharing on the Pro plan.

3. Asana

Asana is a cloud-based project management tool that focuses on collaboration and productivity.

Asana, one of the best project management tool in 2023

Key Features of Asana:

It offers a range of features, such as customizable workflows, automation of recurring tasks, and real-time analytics to help teams track progress. Asana also allows unlimited guest users and offers the ability to build custom rules and approval workflows.

While Asana is well-suited for businesses of all sizes, some users may find its interface overly simple and the system too rigid. Additionally, some core project management functionalities are handled through integrations, which may not be ideal for all users. However, if your project organization style matches well with Asana, you will likely appreciate its strong task management and collaboration features.


As for pricing, Asana offers a free plan for up to 15 users, with options to manage tasks through lists, calendars, and Kanban boards. Its premium plan, which costs $10.99/month/user, includes features such as timelines, reporting, custom fields, and automation rules. The business plan, priced at $24.99/user/month when paid annually, offers advanced features such as approvals, portfolios, workload tracking, and advanced integrations.

Overall, Asana is a visually appealing project management tool created by one of Facebook’s co-founders that is popular among teams and creatives worldwide. Its dynamic format and design keep users engaged and active, while its focus on accountability and communication helps teams stay on track and deliver quality results.

4. is a project management tool with a visually appealing interface and a variety of project visualization tools. This makes it simple and intuitive to use., one of the best project management tool in 2023

Key Features of

It’s flexible and allows for transparent work organization, with project templates that can be customized to suit your needs. The platform offers a variety of display options, such as map view and calendar view.

However, some customers have expressed dissatisfaction with the lack of recurring task functionality and clunky navigation in the mobile app. On the other hand, boasts robust security features and easy customization.


In terms of pricing, the system can be a bit complicated, with no freemium plan and a range of plans that vary based on the number of users, automation, and integration actions required. Paid plans start at $39/month for five users.

5. Trello

Trello is a lightweight and simple project management tool that uses boards, lists, and cards to create tasks and stay organized. It has built-in collaboration tools and allows users to leave comments and share files.

Trello, one of the best project management tool in 2023

Key Features of Trello:

Its features include Kanban and calendar style boards, comments, due dates, attachments, workflow automation, custom fields, backgrounds, and stickers.


The basic plan is free, but paid plans offer automation, integrations, and priority support.

6. Smartsheet

Smartsheet is a spreadsheet-based project management tool that offers workflow automation, Gantt, calendar, and card views, and customizable branding.


Key Features of Smartsheet:

It also has features like critical path highlighting, real-time notifications, and reporting. The platform offers various integrations with Microsoft and Google apps, Jira, Salesforce, ServiceNow, Slack, Box, and Tableau.


Smartsheet pricing starts at $14/user/month.

7. is a project planning tool that helps teams collaborate on tasks, track progress and resources, and plan project timelines using Gantt charts, Kanban boards, and other features. Its intuitive interface and support for Agile and Waterfall planning make it a flexible option for teams of all sizes.

Key Features of

  • Gantt chart, task list, and Kanban board views
  • Chat functions and daily view of resource allocation
  • Time and expense tracking


Pricing starts at $15.00/user/month and varies depending on required features and team size.

8. ClickUp

ClickUp is an all-in-one cloud-based project management tool that offers comprehensive features, including add-ons for customization. Its modularity is one of its strengths, allowing users to tailor it to their needs through Click Apps.

clickup, one of the best project management tool in 2023

Key Features of ClickUp:

It offers customizable views, including list, board, box, and calendar views, as well as the ability to add docs and wikis, and time-tracking.


ClickUp offers four pricing plans, with the free plan including 100 MB storage and unlimited tasks and members, while the enterprise plan includes white labeling and custom pricing.

9. Notion

Notion is a project management tool that combines a team wiki, project and task management, and note-taking into one centralized platform. It offers flexible Kanban boards and list-views for project and task management, as well as the ability to assign individual team members and prioritize tasks.

notion, one of the best project management tool in 2023

Key Features of Notion:

  • A centralized platform for team Wiki, project and task management, and note-taking
  • Kanban boards and list views for project and task management
  • Ability to assign team members and prioritize tasks


  • Free plan available with limited features
  • Paid plans start from $8 per user per month
  • More advanced features and customizations are available with the Business plan, which starts at $20 per user per month

10. Wrike

Wrike is a cloud-based project management tool that offers advanced features such as Gantt charts, task management, and real-time newsfeed, making it ideal for marketing, software development, and professional services teams. It can be overwhelming for new users due to its complex interface but offers custom team workflows, in-depth work intake forms, and flexible project management templates.


Key Features of Wrike:

Wrike features include multiple project and task views, custom workflow statuses, and real-time report building. It also allows synchronization of tasks and milestones with Google, iCalendar, and Outlook calendars, and provides accurate and up-to-date information to clients.


Pricing for Wrike starts with a freemium version for up to five users, while paid plans start at $9.80/user/month for the Professional package (billed annually). The business plan, priced at $24.80/user/month, includes features such as subtasks, time-tracking, and workflows.

Step3: Test it out and get feedback from your team

As a project manager, it’s important to make sure the project management tools you select are the best fit for your team’s needs. Once you’ve narrowed down your options, the final step is to select 1-2 tools for your team to try out. Most project management tools offer free trials, but if not, you can contact them to request one.

To ensure that the tools are tested thoroughly, organize a group to try them out together. If you need to collaborate across departments, include members from different functions.

If you need to focus on customer collaboration, include members of the testing team in the role of customers. You can also consult with the sales team of the project management tool to simulate problems you might encounter in customer service. You can ask them for demos and answers.

After the test is complete, gather feedback from the team to make a final decision. Ask them questions like:

  • Will the tool improve project efficiency?
  • Do you need to spend some extra time learning and implementing the tool?
  • What do you like and dislike most about the tool?
  • What problems does the tool solve for you?
  • Is it difficult to get started with the tool?
  • How likely would you be to recommend this tool to others?

Considering the answers to these questions will help you make an informed decision about which project management tool to invest in.

👉Start managing your projects with free templates


Upgrade Your Workflow with APITable’s Latest Feature Releases: ChatGPT, Cascader, Zapier etc.

With the trend of ChatGPT’s popularity, have you incorporated AI or ChatGPT assistance into your work management? As the number of software tools for work increases, have you considered building an automated workflow to connect them and save a lot of meaningless time?

As a simple and powerful work management OS, the APITable Cloud Edition has significant enhancements to AI (ChatGPT-related) and automation in its latest update, and some surprises related to work efficiency are waiting for you to discover.

In summary, the key updates in the APITable Cloud Edition this time include:

  • GPT Content Creator
  • Zapier integration
  • New robot action: Send mails
  • New robot action: Send message to Slack
  • New field type “Cascader”
  • Script Widget
  • Enterprise Plan can be subscribed online

You can learn more about this product update and more information in the detailed introduction below.

GPT Content Creator from ChatGPT

APITable widget center has added the “GPT Content Creator”, which is a new attempt by APITable to access AI capabilities. The widget can help you create content effectively by generating structured prompts through smart formulas and then utilizing the results from AI conversations of the GPT-3.5-turbo model.

For example, it can intelligently output promotional copy for different social media based on the characteristics of different products.

apitable work management integrate with ChatGPT
List the elements in the question
apitable work management integrate with ChatGPT
Using formulas to organize questions
apitable work management integrate with ChatGPT
Ask ChatGPT questions and output copy

We have already open-sourced this ChatGPT-related widget on GitHub, and we hope that capable developers can develop more ChatGPT-related widgets by referring to it.

APITable already supports self-built widgets. You are welcome to read our technical documentation for more information or quickly experience the complete development process through our widget template.

Zapier integration

APITable now supports Zapier integration. You can connect your commonly used SaaS applications with APITable to simplify your workflow and automate your data management more easily.

Over 5,000 applications and services can be connected to APITable through Zapier to automatically transmit data without code, achieve work automation, and free you from manual and repetitive work tasks.

If you are not sure how to use Zapier to build APITable-related workflows, we have prepared 10 templates for you to use directly, such as:

  • Add new MailChimp subscribers to APITable
  • Send emails in Gmail when new records are created in APITable
  • Create Google Calendar events from new APITable records
  • Send messages to Discord/Slack for new APITable records
  • Add new customers in Stripe to APITable
  • Add new Salesforce records to APITable
  • Create APITable records for new WordPress posts
Zap: Add new MailChimp subscribers to APITable

For more templates, please visit APITable’s homepage on Zapier.

New robot action: Send mails

APITable robot has added the action “Send mails”. In marketing and work communication, email is a very important means of communication, and now you can use the robot in APITable to achieve automated email sending.

For example, when a new sales lead is added in APITable, an email can be automatically sent to notify relevant personnel of the latest work information.

New robot action: Send message to Slack

APITable robot has added a new action “Send message to Slack”. Many companies and teams use Slack for instant work communication, and with the help of the robot, your team members can be promptly notified on Slack when there is a change in data in APITable.

For example, when the task status of a project in APITable changes, a message can be automatically sent to a Slack channel, notifying the next responsible person and completing a workflow. For detailed usage, please refer to the relevant help documentation.

Please refer to the relevant help documentation For detailed usage.

New field type “Cascader”

APITable has added a new field type “Cascader” which can help you input data more quickly and accurately.

You need to use a configuration table to configure the hierarchical relationship, such as “Province-City-District” or “Company Organizational Hierarchy”, and using Cascader, when you select an option, its sub-level options will be automatically updated, greatly improving input efficiency and accuracy.

Script Widget

The APITable widget center has added the “script” widget. It supports online programming and data interaction with datasheets through built-in script APIs. With this capability, you can extend various code logic according to business requirements and implement a series of operations such as customized data extraction, cleaning, sorting, and conversion.

If you are not sure how to use this widget, we have provided 5 code samples to demonstrate its power:

  • Find and replace
  • Data matcher: verify data in the table according to custom rules, such as validating email addresses, finding ID numbers or mobile phone numbers that meet the rules
  • Link records with duplicate values
  • Extract URL from attachment
  • Generate latitude and longitude from IP address
Find and replace

In addition, you can also quickly call any API, supporting various methods such as GET and POST, enabling you to achieve more automation and efficiency in data processing and business process optimization.

Enterprise Plan can be subscribed online

APITable supports self-service subscription upgrade for the Enterprise plan. If you have a higher demand for functional usage, seats, or other value-added services, you are welcome to complete the subscription upgrade in “upgrade” from the space section.

apitable work management integrate with ChatGPT

In addition, after this update, new registered users of APITable can get a 14-day free Pro Trial Plan. You are welcome to experience and make your consumption decision after comparison.

Join the Community

Welcome to read our product changelog and developer documentation for more details about this update.

Join our Discord community to discuss more topics about this update.


APITable’s Thrilling Upgrades: ChatGPT, Zapier, and etc.

What kind of potential unfolds when ChatGPT, Zapier, and robots merge into your everyday work management?

APITable Cloud Edition, an incredibly simple and powerful work management tool, has officially launched over a month. The product has provided efficient business solutions for companies and users, focusing more on its own strategic development.

As the open-source APITable Community Edition welcomes an important update, APITable Cloud Edition is also about to usher in a wave of updates, which will be launched one after another in the next two weeks, boosting your office collaboration experience.

apitable work management integrate with ChatGPT

Among them are updates such as ChatGPT and Zapier integration that further integrates into the overseas ecosystem, and innovative ideas such as AI integration, a multi-dimensional table product you have never experienced before. Stay tuned.

Next, let’s take a look at the specific highlights of the upcoming features:

  • AI Content Creator (powered by ChatGPT)
  • Zapier integration
  • Script widget
  • APITable robot action added: send messages to Slack
  • Support for data filtering in widgets
  • Support for multi-level linkage
  • UI updates

AI Content Creator from ChatGPT

What scenarios and possibilities does ChatGPT (OpenAI’s large-scale language-generation model) have in multi-dimensional tables? The AI Content Creator widget that APITable is about to launch is our innovative attempt. How to apply it? Stay tuned.

At the same time, APITable will support self-built widgets. You can customize your own widgets based on your business needs to improve work efficiency.

APITable x chatGPT

Zapier integration

APITable will integrate with Zapier, allowing you to connect with more than 5,000 software services, such as Slack, Google Docs, Gmail, etc., to create rich workflows and expand the usage scenarios and boundaries of APITable.

APITable x zapier

Script widget

The Script widget will be launched soon, supporting online programming and interacting with data through built-in script APIs and tables. With this ability, you can extend the logic of various codes to achieve customized data extraction, cleaning, sorting, conversion, and a series of operations based on business needs. For example, you can complete a widget that supports specified field search and replacement with less than 30 lines of code.

Test environment, the actual effect is subject to the official launch
Test environment, the actual effect is subject to the official launch

APITable robot action added: send messages to Slack

The APITable robot function has been upgraded, and action has added the ability to send messages to Slack, increasing connectivity and automation.

APITable robot action

Support for data filtering in widgets

Previously, dashboards, pivot tables, funnel charts, and chart widgets could not freely display data at different dimensions. The new feature supports data filtering in these widgets, visually displaying more accurate results.

Support for multi-level linkage

APITable will support multi-level linkage, where you can create fields named ‘Cascader’ and select content to fill in based on hierarchical relationships, making logical relationships clearer, such as province-city-district.

Support for multi-level linkage

UI updates

The UI of APITable will also be updated, with the most obvious optimization being the “Quick Search.”

We will launch a new search popup that increases the visible area of search results. At the same time, we have added a search result classification function, which can classify by file type, helping you locate your target more quickly.

APITable UI for work management with ChatGPT

What’s next?

The above-mentioned highlight functions will be launched one after another in the next two weeks. We will introduce some important functions for work management separately.

If you want to know about APITable’s future function planning, you can visit our product roadmap. We have seamlessly embedded and made public the product roadmap built on APITable through our highlight feature “Embed” on the official website.

Currently planned until the first half of 2023, you are welcome to learn about it.

APITable Roadmap work management

If you have any questions or suggestions about APITable, please contact us on Github / Discord / Twitter, or go to for more information.