Requirements management is an important part of project management. In the previous article, you might have learned about the general advantages of APITable as a project management tool. So, how can APITable help you when you encounter difficulties in the requirements management process?
We all know that the requirements management process includes requirement gathering, requirement analysis, requirement review, and requirement tracking. Any failure in any of these steps can result in budget overruns, decreased quality, and delayed schedules.
You need a good requirements management tool that can help you organize and classify requirement information more effectively, making it easier to understand and analyze, thus improving project management efficiency and accuracy. At the same time, it should also help you to reduce the burden on process standardization and automation.
This article will show you the exceptional features of APITable as a requirements management tool, providing you with an all-in-one, comprehensive, concise, easy-to-use, and automated requirement management solution.
Full process control of requirements management
Form, datasheet, document, board… Have you switched between too many tools during the requirements management process? In APITable, all processes, from requirement gathering to review, to delivery tracking, can be controlled at one station throughout the entire cycle.
(1) Requirement gathering
Users can easily convert a datasheet of requirements into a form and generate a requirement collection form with the assistance of APITable’s form. The form automatically summarizes form records submitted from different sources into the requirement datasheet, eliminating the need for secondary sorting.
(2) Requirement analysis and review
With APITable’s rich field types (such as Single line text, Select and Multi-select, Date, Attachment, etc.) and powerful filter and group functions, you can intuitively organize requirements at the first time.
With just one click on a single requirement record, you can clearly see all the processes related to that requirement: the proposer of the requirement, requirement details, user demands, estimated working hours, priority, etc.
Smooth multi-person real-time collaboration and commenting functions allow the team to communicate about individual requirement records during the requirement review process and finally evaluate the next action for the requirement.
(3) Requirement allocation tracking
Once the requirement is decided upon, the question of who will do it and how arises. Users can cross-link data between datasheets with the assistance of APITable’s “Magic Link” and “Lookup” functions.
Linking the requirement datasheet with the task datasheet and the team member datasheet can achieve a one-to-one correspondence between the requirement and the task, as well as the requirement and the executor, making it easy to track and manage, and avoiding confusion.
Requirement progress visualization
In addition to managing and allocating requirements in datasheets, you can also visualize requirement progress with APITable’s powerful view function, allowing you to quickly understand the current state of requirements and keep up with the pace.
Users can switch both the requirement datasheet and the task datasheet to various view forms, such as Kanban view, Gallery View, and Gantt view.
In the Kanban view, you can easily drag single requirement and task records to quickly adjust the status of requirements/ tasks.
Using the Gantt chart to track task progress in real-time, you can understand the urgency of requirements/ tasks through progress bars of different colors.
The calendar view allows you to stand at the time dimension and examine the rhythm of requirements/ tasks.
In addition, you can use dashboard and chart applets and other functions to build BI data screens, visually displaying project progress and completion.
Automated assistance for requirements management
When you feel satisfied with using APITable’s datasheet for straightforward and intuitive requirement management, you might not think of getting the support of automated capabilities, which makes the whole process even easier.
With APITable, it’s easy to visually track the flow of demand tasks. However, you can’t keep an eye on it 24/7 when you have other work to do.
How can you quickly receive notifications about demand changes, task status updates, and warnings that demands are about to expire? By leveraging APITable’s automation capabilities, you can achieve efficient information dissemination and communication.
You can use the Robot to push demand change notifications to your email or Slack in a timely manner based on pre-set trigger conditions.
You can also connect APITable to Slack, email, Discord, Microsoft Teams, and other applications through Zapier to achieve automatic notifications.
This greatly improves the efficiency of demand flow.
Automation Across Departments
A demand usually requires the cooperation of multiple departments, such as corresponding UI design requirements for functional development requirements. Repeated form-filling and unsynchronized information can sometimes bring confusion and trouble.
But with APITable’s Robot or Zapier integration, you can synchronize and update data across datasheets. Users can automatically write or reuse data from one datasheet in another datasheet, enabling a more flexible and automated association and integration into the overall workflow, thereby streamlining cross-departmental information synchronization.
More Automation Scenarios
APITable’s automation applications go far beyond this. In fact, APITable’s open API interfaces combined with Zapier can connect you to hundreds or thousands of third-party applications and services, expanding demand management, project management, and even complete work management system scenarios. For example, connecting to NPS can make demand feedback and changes more directional.
More application scenario connections require you to explore and discover based on your actual work.
APITable is a simple and powerful work management OS that is proficient in managing project management and even more detailed requirements management scenarios. If you want to use fewer and simpler tools to quickly improve requirements management efficiency, try building your requirements management system with APITable to help requirements management achieve more efficient, accurate, and reliable workflows, thereby improving project management efficiency and quality.